Dedicated executive assistants trained in AI productivity tools who manage your calendar, email, travel, meeting prep, and operational tasks so you focus on what only you can do. Full-time, timezone-aligned, starting at $1,299/mo.
A remote executive assistant is a dedicated professional who manages an executive's calendar, communications, travel, meeting preparation, and administrative workflows from a remote location — working full-time, aligned to your schedule, using AI tools to handle the volume and complexity of modern executive support.
Every executive assistant in our pool is vetted across these platforms and competencies. No generalists learning tools on your time.
Concrete tasks, not vague "admin support." These are the workflows your EA owns from week one.
Own your entire calendar: schedule meetings, resolve conflicts, protect focus time, and coordinate across timezones. Your EA uses Calendly and Google Calendar to manage scheduling requests, sends meeting confirmations with agendas, and ensures you never walk into a meeting unprepared. They learn your priorities and optimize your schedule accordingly.
Filter, categorize, and respond to emails on your behalf using established protocols. Your EA flags urgent items, drafts responses using ChatGPT for speed, handles routine inquiries independently, and keeps your inbox organized so you only touch emails that require your personal attention. Most executives reduce email time by 60 percent within the first month.
Research and book flights, hotels, ground transportation, and restaurant reservations for business travel. Your EA builds detailed itineraries, handles changes and cancellations, manages loyalty programs, and prepares travel briefing documents with meeting locations, contact information, and local recommendations.
Research attendees, compile company backgrounds, prepare briefing documents, and create meeting agendas before every important call. After meetings, your EA distributes notes, tracks action items, and follows up with attendees on deadlines. AI tools help them research faster, summarize previous interactions, and prepare materials in minutes instead of hours.
Keep your CRM updated with contact information, meeting notes, deal stage changes, and follow-up tasks. Your EA ensures no relationship falls through the cracks by maintaining a systematic approach to outreach, follow-ups, and relationship tracking. They manage your professional network as a strategic asset, not just a contact list.
Process expense reports, manage subscriptions, coordinate with vendors, and handle the personal administrative tasks that consume executive time. Your EA tracks receipts, categorizes expenses, submits reports on time, and manages the operational details that keep your professional life running smoothly without your constant attention.
Real transformations our executive assistants deliver. Not hypothetical time savings — actual outcomes from client engagements.
A SaaS CEO was spending 3 hours daily on email, calendar management, and travel coordination. A Syentrix EA took over all three workflows within the first week, using ChatGPT to draft responses and Notion to build a knowledge base of the CEO's preferences and protocols. The CEO reclaimed 15 hours per week and redirected that time to product strategy and investor meetings. The EA paid for itself in the first month through the CEO's increased productivity on revenue-generating activities.
A VC partner needed help managing deal flow tracking, LP update preparation, and portfolio company communications. A Syentrix EA managed the partner's CRM pipeline, prepared weekly deal flow summaries, drafted LP quarterly reports using AI tools, and coordinated board meeting logistics across 8 portfolio companies. The partner evaluated 40 percent more deals per quarter while maintaining deeper engagement with existing portfolio companies.
An agency founder managing clients across US, UK, and Australian timezones was losing hours daily to scheduling conflicts and missed follow-ups. A Syentrix EA implemented a systematic scheduling protocol using Calendly and Google Calendar, built client communication templates, and managed the founder's inbox across all three timezones. Meeting no-shows dropped to zero. Client response times improved from 24 hours to 2 hours.
Fixed monthly rates. No hourly markups. No recruiter fees. Full-time, dedicated executive support aligned to your schedule.
Full-time, dedicated executive assistant
2-3 EAs supporting your leadership team
All plans include onboarding, tool integration, dedicated client success manager, and 30-day replacement guarantee.
See full pricing details →You spend 2-3 hours daily on email, scheduling, and logistics instead of strategy, fundraising, or product. A dedicated EA gives you that time back immediately and compounds the benefit as they learn your preferences.
You coordinate across departments, clients, and partners with competing priorities. An EA who understands your business context can manage these relationships proactively, not just reactively.
You juggle multiple companies, board meetings, and LP relationships. An EA trained in deal flow management and stakeholder communications keeps everything organized while you focus on making decisions.
Executive assistants are trained for C-level support with the judgment and discretion that requires. If you need general data entry, social media posting, or research tasks, our virtual assistant service is a better and more affordable fit.
If you need 5-10 hours of admin support per week, a full-time dedicated EA is more than you need. Our EAs are full-time and most effective when supporting executives who have consistent, high-volume administrative demands.
Everything you need to know about hiring a remote executive assistant through Syentrix.
A Syentrix executive assistant manages your calendar, triages your email, books travel, prepares meeting agendas and briefing documents, handles expense reports, and manages your CRM. They use AI tools like ChatGPT and Notion AI to draft communications, summarize meeting notes, and research topics faster than traditional EAs. Your Syentrix EA is dedicated to you full-time, learning your preferences, anticipating your needs, and operating as a true extension of your professional life.
Our vetting process has four stages. Stage one reviews professional experience supporting C-level executives, focusing on candidates with at least three years of EA experience. Stage two is a practical assessment covering calendar management scenarios, email triage prioritization, and travel booking with complex itineraries. Stage three tests communication skills, discretion, judgment, and proficiency with AI productivity tools. Stage four is a two-week paid trial supporting a supervised executive. Our acceptance rate is 5.8 percent.
Yes. Timezone flexibility is essential for executive support. We maintain EA pools across regions covering US, European, Australian, and Middle Eastern business hours. Many of our EAs manage calendars and communications across multiple timezones simultaneously. During matching, we confirm your working hours, response time expectations, and whether you need real-time overlap for immediate tasks. Most executives prefer at least six hours of overlap for responsive support.
Our EAs use AI tools to multiply their effectiveness. They use ChatGPT to draft emails, prepare meeting briefs, research companies before calls, and create presentation outlines. They use Notion AI for organizing notes and building knowledge bases. They leverage AI-powered scheduling tools to resolve complex calendar conflicts. The result is an EA who handles the volume of work that traditionally required two assistants. AI amplifies their ability to process information and prepare materials faster.
Every Syentrix hire comes with a 30-day replacement guarantee at no additional cost. The EA-executive relationship is deeply personal, and we understand that chemistry matters as much as skills. If your EA does not match your communication style, does not anticipate needs effectively, or is not the right personality fit, we replace them within 48 hours. We encourage executives to provide candid feedback during the first two weeks so we can adjust quickly.
Executive support is one function. Build the complete support team.
Tell us about your workflow and what takes up your time. We will match you with a pre-vetted executive assistant within 48 hours — no commitment, no cost for the consultation.